Policies & Procedures
Payment Procedures
Registration Policy
All students who register are fully responsible for all tuition and fees. If you do not plan to attend classes, you must complete the drop process, please see the deadlines under Important Dates. Failure to attend classes does not release you from your financial obligation. The signing and completion of a registration form either online or on paper constitute a binding agreement for payment.
In an effort to assist students with understanding PCCC’s registration and payment policies, students must review and accept the Student Financial Agreement (SFA) once a year. Please click here to access the Student Financial Agreement (SFA).
General Payment Policy
Students are responsible for all tuition and fees charged after confirmed registration. Charges include but are not limited to; all tuition and fees, parking fees, bookstore charges, late fees (for non or late payments), non-attend fees (for not attending and failing to drop courses properly), and/or collection agency charges (for all delinquent accounts turned over to collections). There are several methods in which balances are covered and each should be completed by the due date listed on the registration statement. Failure to pay by the due date will result in late fees as listed in the approved College Fee Schedule.
Starting in FALL 2017, courses will be dropped for failure to pay in full, join the payment plan and/or use financial aid or a third-party payer.
Paying your bill could include making a payment in full, joining the college-approved payment plan, using financial aid grants and /or loans, or third-party payers. If tuition and fees are paid by someone other than the student (third party, scholarship, etc.), a valid document or formal letter from the sponsoring parties must be presented to the Bursar at the time of registration. Otherwise, students must pay the bill in full.
Student accounts will be cleared by the Financial Aid office. When aid is cleared it will appear on the student account and registration statement as estimated. The Bursar’s Office does not require any information from the student regarding the Financial Aid process. It is the responsibility of the student to have all verification and other FA matters resolved and make payment arrangements for any remaining balances by the start of the semester.
If a student account is not paid in full by the end of the semester or term in which it is due, the account will be turned over to a collection agency and the student will be responsible for all additional fees associated with the collection of the amount due. These collection fees will be in addition to any late fees already assessed to the account.
Payment Plan Policy
The College approved payment plan is offered in partnership with Official Payments. The payment plan must be joined by creating an account with Official Payments and making monthly payments through the account. The payment plan fee is $40 and is non-refundable. The plans are 3-5 months in the fall and spring and 2-4 months in the summer terms. The earlier you register for courses and join, the lower the monthly payments. The due date can be adjusted based on student needs and a late fee will be added after the grace period ends for a missed payment. After multiple missed payments, you can be removed from the payment plan.
Payments may be made via the following methods:
- MAIL: full payments with check or money order only
- ON-LINE: full payment or payment plan payment with VISA, MC, Discover or check
- IN-PERSON: (Paterson campus only) full payment with VISA, MC, Discover, cash, check or money order
International f-1 student payment policy (updated 10/23/08)
Students attending PCCC on an F-1 STUDENT VISA are responsible for payment IN FULL within 72 hours of registration- failure to do so will result in courses being deleted. Failure to be registered as a full-time student (fall/spring) is a violation of Federal Regulation [8 CFR 214.2(f)(6)] pertaining to your F-1 status and will result in the termination of your I-20 and the notification of your non-enrollment to the Office of U.S. Immigration and Customs Enforcement.
Waiver Procedures
This section explains the college’s waiver procedures for different student types or cases.
Alumni
Who’s Eligible?
Any PCCC graduate of a degree program who paid for membership into the PCCC Alumni Association prior to registration.
What’s Covered?
Tuition remission for one course (up to four credits) on a space-available basis each Fall, Spring and Summer term. A maximum of 3 courses per year.
What’s Not Covered?
Course fees
Procedure
Students may register on the last day of in-person registration (Waiver Day).* Students must inform the Bursar’s Office after registering. Alumni who register prior to the last day of registration (Waiver Day) will be responsible for all costs.
Senior Citizen
Who’s Eligible?
Passaic County residents who have reached their 60th birthday prior to the first day of classes.
What’s Covered?
Audit:** + Tuition and General fees Credit: Tuition only
What’s Not Covered?
Audit:** + $5.00 per course Credit: Must pay all fees.
Procedure
Students must register on the last day of in-person registration.* Students must present valid proof of age and residency to the Bursar.
Unemployed
Who’s eligible?
Residents of NJ who receive certification prior to registering from their Employment Services Office in their respective township and who have completed a FAFSA prior to registering for any course.
What’s Covered?
Tuition and General fees
What’s Not Covered?
Course fees
Procedure
Students must register on the last day of in-person registration.* Students must exhaust eligibility for financial aid and present a certified Unemployed Persons Job Training Form.
Volunteer Fire, First Aid, and Rescue Squad Members and Families
Who’s eligible?
NJ residents who are active members in good standing with volunteer fire or rescue squads or their dependent children and spouses in eligible municipalities.
What’s Covered?
$300 in tuition per semester for a maximum of $600 per year with a lifetime maximum of $2400.
What’s Not Covered?
All fees and tuition in excess of $300 per semester.
Procedure
Students must register on the last day of In-person Registration.* Students must present to the Bursar at registration an original Certificate of Authorization from their assigned municipal official. Upon completion of each semester, the student must submit a transcript to the municipality. Students must maintain a grade point average of 2.0 in the courses taken under the program to continue eligibility.
National Guard
Who’s Eligible?
Active members of the NJ National Guard or a child or spouse of a National Guard member who was killed in the line of duty.
Who’s Covered?
Up to 16 credits of tuition
What’s Not Covered?
General and Course fees
Procedure
Students may register anytime during registration. Students must exhaust eligibility for financial aid and present a valid commander’s certification from their unit when registering.
Please note–Financial aid will be applied to all accounts before the waiver is applied. Only balances after the financial aid is awarded will be waived according to the appropriate waiver guidelines. Students may not use waivers for any Radiography or Nursing courses. For a complete explanation of waivers, please see the College Course Catalog.
* The last day of in-person registration or the business day prior to the start of classes is called Waiver Day. Students must register on this day or after to use the waiver. Waiver Day for each term is listed under Important Dates.
** Audit refers to taking a course without receiving a grade or college credit toward a degree or certificate.
Not covered under senior audit waiver: CU-105, CU-107, CU-109, CU-202, CU-206, CU-208, PA-114, PA-116, PA-118, PA-212.
Refund Policy
Refunds will not be generated until a credit balance actually exists. Credits from Financial Aid will appear on the bill as estimated, but cannot be refunded until funds are received from their source. This process is initiated by the Financial Aid office and our staff does not know the exact schedule before it begins. Financial Aid cannot be paid until the entire verification process is complete, all required documents are provided, book store charges are reported and attendance has been confirmed. The Bursar Office will process all refunds within 7-10 business days of transmittal.
Refunds for dropped or cancelled courses will be made after the add period for the specific term has ended. Credit card payments will be refunded to the card used to make the payment and should appear within 1-3 business days of when issued. Check and cash payments will be refunded via check.
All refunds will be mailed to the address maintained by the Registrar’s Office. Please periodically check the address listed on your registration schedule for accuracy and make any necessary changes with the Enrollment Services front desk.
All credit balance refunds are subject to a final audit.
ChargeBack – Forms
If you reside outside of Passaic County, and are registered in a curriculum at Passaic County Community College which your county college does not offer, please follow the directions below:
- Email a completed Chargeback Request Form to [email protected] . Once approved, we will email you back a Chargeback Enrollment Form.
- Submit the following forms to the community college in your county of residence.
- Completed Chargeback Enrollment form ( Located in the Forms section of Policies and Procedures)
- Copy of your bill/schedule
- Your NJ College Basic Skills Test Scores
- Your home county may ask you to provide additional information; you will probably be asked to present a valid NJ driver’s license
- When you receive the Certification of Residence for Purpose of Chargeback Form (from your county of residence) and the Certification of Inability to Admit Form, please send us an email to [email protected] and mail the original to:
PCCC
Attn: Bursar’s Office
1 College Blvd.
Paterson, NJ 07505 - Chargebacks will be filed only for students whose accounts are paid in full and have not withdrawn from their courses. This includes accounts that are paid through grants and/or loans.
- Chargebacks will be filed 30 days before the end of each semester.
NOTE: This process must be completed for each semester. Passaic County Community College does not accept or process any chargeback forms during late registration periods.
According to state guidelines, a student who places into a comprehensive remedial program may not be eligible for a chargeback from their home county. A comprehensive remedial program requires that all developmental/remedial courses be completed before the student can begin to take courses in his/her chosen major. These students may attend Passaic County Community College but will have to pay out-of-county tuition, of may choose to attend their own county community college.