Organize an Event

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Name

This field is for validation purposes and should be left unchanged.

GENERAL INFORMATION

Today's Date*

MM slash DD slash YYYY

Name*

First Name Last Name

Club Email Address*

Club / Organization*

Advisor(s) Name

Email Address*

Position*

Other E-board position

EVENT INFORMATION

Title of the Event*

Type of Event*

Occurrences*

Weekly

Bi-weekly

Monthly

Other*

Event date and time

Event Date*

MM slash DD slash YYYY

Event set up time*

Hours

Minutes

AM/PM

Event time*

Hours

Minutes

AM/PM

Event clean up time*

Hours

Minutes

AM/PM

Alternate Event date and time

Event Date*

MM slash DD slash YYYY

Event set up time*

Hours

Minutes

AM/PM

Event time*

Hours

Minutes

AM/PM

Event clean up time*

Hours

Minutes

AM/PM

Describe how this event fits into your club’s mission*

Number of students attending*

LOCATION

Learn more about Facility Rentals

Location*

Paterson Main Campus

Passaic Academic Center

Wanaque Academic Center

Virtual Room – Zoom

Other

Additional room set up selection

Paterson Main Campus

Center for Student Engagement Conference Room (E102)

Classroom

Broadway Counter

Broadway Gallery

Center for Student Success Conference Room

Memorial Hall M322 Conference Room

Courtyard

Shultis Lane

Theater

Hamilton Hall Conference Room

Hamilton Club 1st Floor Reading Room

Hamilton Club 2nd Floor Seminar Room

Paterson Room

Insert classroom(s) number*

Passaic Academic Center

Passaic Academic Center*

Classroom

Passaic Lobby

Cafeteria

Passaic Room

Passaic 2nd Floor Conference Room

Insert classroom(s) number*

Wanaque Academic Center

Wanaque Academic Center*

Classroom

Wanaque Lobby

Wanaque W104 Conference Room

Student Lounge

Multipurpose Room

Insert classroom(s) number*

Virtual Room – Zoom

Insert Zoom Meeting ID*

Insert Zoom Meeting Link*

Other

Insert any additional needs*

Money

Will you be collecting money?*

Yes

Type of Fundraiser*

Bake Sale

Ticket Sale

Other

Purpose*

To raise funds for your club

To donate

Other

Visions Newspaper

Click one of the following if you would like your event showcased in Visions newspaper:

Visions can use the information from this form for a write-up.

Visions can send a reporter to cover this event.

A club member will submit a write-up for this event to Visions for publication.

Who are you donating to?*

Address of the Organization*

Other*

Other

Technology

Will you need technology?*

Yes

Technology Selection*

Podium w/mic

Speakers

LCD Projector/Screen

Broadcast to PAC

Broadcast to WAC

Broadcast to PAT

Mic (Wireless):

Laptop

Other

Number of wireless mic*

Number of laptops*

Insert any additional technology needs*

Food

View Menu and Catering information

Will you need food?*

Yes

Menu selection*

Transportation

Will you need transportation?*

Yes

Transportation Selection*

College Vehicle

Bus Rental (49 Passenger Bus)

Type of vehicle*

Sedan “Max 4 people”

Passenger Van “Max 14 people”

Name of Advisor*

If you are planning to use a college vehicle, your advisor must drive the vehicle

Depart time:

Hours

Minutes

AM/PM

Return time:

Hours

Minutes

AM/PM

Promotional Items

Will you need promotional items?*

Yes

Note: Please provide as much information as possible and attach a quote

Name of the company/ vendor*

Insert colors*

Imprint/Color*

Amount*

Size(s)*

Logo location*

Insert any additional information*

Please upload any additional documentation to be submitted with this form.

Drop files here or

Accepted file types: gif, jpeg, png, jpg, Max. file size: 10 MB, Max. files: 3.

By submitting this form, I certify that I have my Advisor(s) and my Club Executive Board approval to submit this request.*

By submitting this form, I certify that I have my Advisor(s) and my Club/Organization Executive Board approval to submit this request.

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